Try standing on a lectern next time you have to give a speech.
Until AV is given the same attention as catering, AV will be a stepchild, ignored by even the most seasoned meeting planner.
Add an #AudienceAdvocate to your meeting team.
Excerpt from "On-The-Job Speech Training"
You never expected to be in this position. Your boss always does a great job at these meetings. Never in a million years did you anticipate having to stand up there as well. As a product manager or specialist with the firm, you are now charged with the responsibility to communicate your knowledge at the next meeting.
Delivering presentations to large groups was probably not on your resume, in your job description, or listed in the skills required for the job. It is now!
This is not a book on “How to Write” an effective speech, but rather, “How to Deliver” a knockout presentation with confidence.
We’ve all seen what happens when politicians, clergy, even co-workers stand before an audience and deliver a message that is interesting, informative, and welcomed by all.
We’ve also seen what happens when someone is ill-prepared and unsuccessfully delivers a message on stage.
You won’t find an “easy” answer here, but you will benefit from this book’s proven “toolbox” of successful speaking techniques. When used and practiced, these “tools” will result in great experiences as you speak in front of any audience.
"On-The-Job Speech Training" is currently available in bulk or single issues by writing to me firstname.lastname@example.org. Single copies $9.95, bulk (10+) 25% discount.
Book Ray Franklin, The 8-Minute Speech Coach
AV101 In order to see anything in the front of your meeting room it must be at least 5 feet 4 inches above the floor.
Try it. Have someone sit in front of you in any meeting room, regardless of room size.
What can you see over the head of the friend between you and the screen in the room? NOTHING below 5'4"!
If this is the case how big a screen can be seen in a room with a 9' ceiling? (Hint: 9' minus 5 feet)
If you don't use the screen top valence and place the screen at its highest, the useful screen height is only 4 feet.
That looks like a mistake in an empty room before the audience sits down, but the fact is, anything below that feet is wasted so don't expect the attendees to see material below that. I have seen 8' tall screens placed in a 9' ceiling breakout room. When asked, the hotel AV tech said, "They wanted the largest screen possible."
Now the question is how many people can read what is on a 4' high screen? Using the legibility formula (FV = 8x H) anyone further than 28' from the screen will not be able to read typical detail.
If you follow my previous posts you will see a recurring theme: ceiling height = legibility.